PKI Member Section
Rules of Procedure
approved 17 October 2002
1. Membership
The members of the PKI Member Section are those OASIS member organizations and individuals who indicate intent to participate significantly in PKI Member Section activities and work at the time the member joins or renews membership in OASIS. Members of the Member Section support the activities of the Member Section through an allocation of their OASIS membership dues, and organizational members vote for the Member Section Steering Committee.
Participation in Member Section activities, e.g. membership in the Member Section's TCs, is open to all OASIS members.
2. Governance
The purpose of the PKI Member Section Steering Committee is to
a. Coordinate the activities of OASIS technical committees that are part of the Member Section (i.e. the SC serves the purpose of an OASIS Joint Committee);
b. Promote the adoption and implementation of specifications developed by PKI TCs, including directing the creation of implementation guidelines, conformance tests, white papers, etc. by PKI TCs;
c. Promote PKI technology in general through appropriate marketing efforts, and own and maintain the PKI identity as part of that effort.
Upon creation of the PKI Member Section by the OASIS Board of Directors, the Member Section Steering Committee will be composed of those eligible persons (i.e. OASIS members) who were previously members of the PKI Forum, Inc. board before movement of the PKI Forum efforts to OASIS. At all times the members of the Steering Committee must be eligible OASIS participants.
In March 2003, the Steering Committee will conduct elections for a new Steering Committee. The number of seats will be determined by the original Steering Committee, and each OASIS member organization that is a member of the Member Section will have the right to cast a ballot. The existing Steering Committee will conduct the election in an open, accountable manner, and with oversight by OASIS Staff.
The Member Section will hold annual elections for the Steering Committee. If at the time of any Steering Committee election there are insufficient members of the Member Section to conduct a meaningful election, the Member Section may be dissolved by the OASIS Board.
The Steering Committee will elect its own chair, and set its own meeting schedule and agenda. The Steering Committee should conduct its meetings according to the precepts of Roberts Rules of Order. In accordance with the OASIS philosophy of democracy, openness, and accountability, all meeting minutes and Steering Committee activities will be published on the Steering Committee mail list which is publicly archived.
Once the Steering Committee is established at OASIS it may modify these Member Section Rules of Procedure, subject to OASIS Board of Directors approval.
The PKI Member Section will operate in accordance with the OASIS Bylaws.
3. Technical Process, Management, Reporting
All technical activities of the Member Section will comply with the OASIS Technical Committee Process and IPR Policy.
A new OASIS TC becomes part of the Member Section if the proposal to create the TC includes the intent to be part of the Member Section. The Member Section Steering Committee will be given the opportunity to review the TC proposal, and may reject its becoming part of the Member Section. An existing TC can become part of the Member Section by application to the Member Section Steering Committee.
"PKI Technical Committees" will be referred to as such only because of their association with the PKI Member Section, but are actually OASIS Technical Committees.
Technical and marketing work products created and approved by PKI Member Section Technical Committees will be referred to as "PKI Technical Committee Specifications". Work products approved by a vote of the OASIS general membership, as specified in the OAISS TC Process, will be referred to as "OASIS Standards."
4. Other Activities
The PKI Member Section Steering Committee may pursue revenue generating and business activities independent of their Technical Committee work, such as events, grants, donations, etc.
These other activities must comply with OASIS business budgeting and reporting practices, and are subject to approval of OASIS management. These other activities should be consistent with the Charter of OASIS and the PKI Member Section and compliant with the OASIS Bylaws.
Expenses related to and disposition of revenue from these other activities will be approved by OASIS management and determined by OASIS Management and the PKI Member Section Steering Committee. OASIS Management has final decision-making authority on spending.
The PKI Member Section may not engage in any activity which might jeopardize OASIS' status as a tax-exempt organization.
5. Administration and Support
All administration activity, technical and membership services support provided by OASIS to this Member Section will be provided and conducted as normal business processes and under the regular business schedules of the OASIS organization without preference or prejudice.
The PKI Member Section Steering Committee chair will serve as the point of contact with OASIS Management and manage reporting and communication on behalf of the Member Section and will submit funding and payment requests to OASIS Management for approval and execution.
The PKI Member Section Steering Committee will provide business reports, communications, and budget and activity forecasts as required by OASIS Management as part of the normal course of business.
The PKI Member Section Steering Committee will prepare a budget as part of the annual OASIS fiscal planning process and track expenses against this budget, as well as work with OASIS management to establish and track necessary discretionary funding to support these activities. OASIS Management has final decision-making authority on establishing budgets for the OASIS organization, subject to approval of the OASIS Board of Directors.
OASIS will establish and track a discretionary fund designed to support the activities of PKI Member Section Technical Committees. In addition to funds transferred from PKI Forum, Inc., a portion of membership revenues will constitute this fund. The amount of this portion will be 40% of the dues from Member Section members, i.e. those members who indicate intent to participate significantly in PKI Member Section activities and work at the time the member joins or renews membership in OASIS. The amount of this portion can be adjusted as part of the annual fiscal budgeting process. OASIS Management will work with the PKI Member Section Steering Committee in evaluating and setting the portion to be placed into this discretionary fund during the annual fiscal budgeting process. In the event that a consensus of OASIS Management and the PKI Member Section Steering Committee cannot be achieved on an adjustment to the percentage of the membership dues that constitute this portion to be placed in the discretionary fund, this percentage will be set or remain at the original amount. Adjustments to this percentage can be made at any time with full agreement of OASIS Management and the PKI Member Section Steering Committee.
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